Policies & Procedures
Board Policies
Administrative Procedures
Section : 100 - General Administration
- AP 100 - Learning Plan
- AP 101 - Annual Reports
- AP 102 - School Improvement Planning and Reporting
- AP 106 - Data Use
- AP 110 - School Community Councils
- AP 111 - Local Advisory Councils
- AP 120 - Preparation and Processing of Administrative Procedures
- AP 130 - School Year Calendar
- AP 132 - Bus Service Cancellation - Inclement Weather
- AP 138 - Appendix A - Guidelines for Student Technology Donations
- AP 138 - Division Allocation of School Based Technology
- AP 140 - Responsible Use of Technology and The Internet
- AP 140 - Appendix A - Examples of Acceptable, Incidental and Unacceptable Use
- AP 140 - Appendix B - Website Guidelines for Schools
- AP 140 - Appendix C - Acceptable Use Agreement - Students
- AP 140 - Appendix D - Acceptable Use Agreement - Staff
- AP 141 - Portable Technology Security
- AP 142 - Information Systems Security Procedures
- AP 145 - Use of Personal Electronic Devices (PEDs)
- AP 150 - Media Relations
- AP 151 - Mediation of a Complaint or Grievance
- AP 152 - Visitors Access to Schools
- AP 155 - Event Protocol
- AP 159 - First Aid CPR AED Training
- AP 160 - Appendix - Universal Precautions
- AP 160 - Health and Safety of Students and Staff
- AP 161 - Dangerous and Communicable Diseases
- AP 161 - Appendix A - Category 1 Communicable Diseases
- AP 161 - Appendix B - Communicable Disease Control Handbook
- AP 162 - Appendix - Pandemic Preparedness Plan
- AP 162 - Dangerous and Infectious Diseases - Pandemic
- AP 163 - HIV AIDS
- AP 164 - Tobacco Free Environment
- AP 165 - Nutrition
- AP 165 - Appendix - Nutrition Checklist
- AP 166 - Smudging
- AP 170 - Emergency Response In Schools
- AP 171 - Tragic Event Guide
- AP 172 - Threat Assessment Protocol
- AP 172 - Appendix A - STAGE 1 V-TRA Report Form - Fillable
- AP 172 - Appendix B - Threat Risk Assessment Notification
- AP 173 - Response to Suicidal Ideation, Self-Injury, Suicide Attempts of Students
- AP 173 - Appendix A - School Counsellor Guides
- AP 180 - Freedom of Information and Protection of Privacy
- AP 180 - Appendix A - Access to Information Request Form
- AP 180 - Appendix B - Guidelines for Protecting the Privacy and Confidentiality of Personal Information
- AP 181 - Video Surveillance
- AP 183 - Confidentiality
- AP 185 - Retention and Disposal of Records
- AP 185 - Appendix - SSBA Records Retention Guide
- AP 190 - Copyright
- AP 191 - Acquisition of Software, Applications and Web Based Services
- AP 191 - Appendix A - Request for Approval of Software, Applications and Web Based Services
- AP 192 - Emergency Water Situations
- AP 193 - Social Media Guidelines
- AP 194 - Saskatchewan Distance Learning Corporation
- AP 195 - Statement of Commitment to Health & Safety
- AP 197 - Reporting and Investigations - Incident Documentation and Reporting
- AP 196 - Health and Safety Responsibilities
- AP 197 - Appendix A - Employee Incident Report Form - Form 410
- AP 197 - Appendix B - Incident Reporting Flow Chart
- AP 198 - Hazard Identification and Control
- AP 199 - Exposure Control Plan
Section : 200 - Instructional Programs and Materials
- AP 200 - Organization for Instruction and Grade Structures
- AP 201 - Instructional Programs
- AP 201 - Appendix A - Form 201-1 - Teaching Outcomes From Lower Grade Levels
- AP 201 - Appendix B - Form 201-2 - Modified Course Program Consent
- AP 201 - Appendix C - Form 201-3 - Alternative Ed Placement
- AP 201 - Appendix D - Form 201-4 - Functional Integrated Program Consent
- AP 201 - Appendix E - Form 201-5 - Parental Refusal of Services
- AP 201 - Appendix F - Form 201-6 - Intent to Challenge Form
- AP 201 - Appendix G - Record of Adaptations
- AP 201 - Appendix H - An Overview of Education Programs
- AP 202 - High School Returning Students
- AP 202 - Appendix A - Form 202-1 - Student Program Plan to Obtain Grade 12
- AP 205 - Sensitive Issues
- AP 207 - Religious Exercises
- AP 208 - Citizenship Education
- AP 209 - Volunteerism Credit
- AP209-AppendixA-SECPSDVolunteerismCreditHandbook
- AP 210 - Students With Intensive Needs
- AP 213 - Appendix A - Annual High Risk Activity Application Form
- AP 213 - Appendix B - Activities Requiring Individual High Risk Approval
- AP 213 - Physical Activity
- AP 214 - Band Instruction
- AP 215 - Work-Based Learning Programs
- AP 215 - Appendix A - Work-Based Learning Agreement - Form 215-1
- AP 215 - Appendix B - Work-Based Learning Consent and Agreement - Form 215-2
- AP 215 - Appendix C - Pre-Placement Visit - Form 215-3
- AP 215 - Appendix D - Student Evaluation Form - Form 215-4
- AP 216 - Apprenticeship Credits
- AP 216 - Appendix A - Apprenticeship Credits - Student Handbook
- AP 217 - Special Project Credit
- AP 217 - Appendix A - Special Project Credit - Student Handbook
- AP 218 - Credit Recovery
- AP 218 - Appendix A - Request for Credit Recovery Student Plan
- AP 218 - Appendix B - Request for Credit Recovery Teacher Plan
- AP 235 - Driver Education
- AP 240 - Career Development Counseling Program
- AP 250 - Instructional Resources
- AP 250 - Appendix A - Request for Reconsideration of Learning Resources - Form 250-1
- AP 251 - Weeding Library Resources
- AP 260 - Learning Activities Outside The School
- AP 260 - Appendix - Travel Request Form Fillable
- AP 270 - Home Based Education
- AP 270 - Appendix A - Form 270-1 - Notice of Intent - Sept. 2024
- AP 270 - Appendix B - Form 270-2 - Written Education Plan - Sept. 2024
- AP 270 - Appendix C - Form 270-3 - Annual Progress Report - Sept. 2024
- AP 290 - Research Studies
- AP 291 - School Supply Lists
- AP 292 - Drone Safety
Section : 300 - Students
- AP 300 - Admission of Students
- AP 300 - Appendix A - Guide to Student Registration
- AP 305 - Attendance Areas
- AP 306 - Attendance at Schools Out of Attendance Area
- AP 306 - Appendix A - School Checklist for Student Transfer Requests
- AP 306 - Appendix B - Transportation Checklist for Student Transfer Request
- AP 306 - Appendix C - Courtesy Rider Authorization
- AP 306 - Appendix D - Student Transfer Request Form Fillable
- AP 306 - Appendix D - Student Transfer Request Form Printable
- AP 307 - Attendance at Schools Outside of Division Boundaries
- AP 307 - Appendix A - Interprovincial Transfer Request
- AP 310 - Student Supervision
- AP 310 - Appendix A - Noon Hour Supervision Thresholds
- AP 312 - Exclusion of Students for Safety or Medical Reasons
- AP 313 - Transfers, Lifts, Repositions Guidelines
- AP 314 - Concussion Protocol
- AP 315 - Student Illness and Injury
- AP 316 - Administering Medication Medical Procedures
- AP 316 - Appendix - Medical Release Form
- AP 317 - Life Threatening Allergies (Anaphylaxis)
- AP 317 - Appendix - Anaphylaxis - SECSD Guide
- AP 317 - Appendix B - Form 317-1 - Severe Allergy Alert Form
- AP 318 - Appendix - Head Lice Counselling Guidelines
- AP 318 - Head Lice (Pediculosis) Identification and Screening
- AP 320 - Cumulative Records and Student Records
- AP 320 - Appendix A - Threat Risk Summary Letter
- AP 320 - Appendix B - Cumulative Record Log
- AP 321 - Young Offenders Records
- AP 330 - Student Welfare
- AP 330 - Appendix A - Suspected Child Abuse Report Guide
- AP 340 - Compulsory Student Attendance
- AP 340 - Appendix A - Form 340-1 - Attendance Monitoring Checklist
- AP 340 - Appendix B - Attendance Flowchart
- AP 350 - Student Conduct
- AP 351 - A Respectful Learning Environment
- AP 352 - Safe School Environment
- AP 353 - Gender Sexual Diversity
- AP 355 - Student Discipline
- AP 356 - Bullying
- AP 357 - Damage to Property by Students
- AP 360 - Appendix A - Assessment Exemptions
- AP 360 - Appendix B - Final Exam Parameters
- AP 360 - Assessment and Reporting
- AP 361 - Student Progress and Placement
- AP 362 - Service Dogs in Schools
- AP 370 - Awards to Students
- AP 390 - Appeals -Student Placement
Section : 400 - Personnel and Employee Relations
- AP 400 - Staff Recruitment and Selection
- AP 401 - Criminal Record and Vulnerable Sector Checks
- AP 401.1 - Reporting of Criminal Charges
- AP 402 - Employee Records
- AP 403 - Harassment
- AP 403 - Appendix A - Form 403-1 - Harrassment Complaint Form
- AP 404 - Violence Prevention
- AP 405 - Occupational Health and Safety Committee
- AP 406 - Employee Assistance Program
- AP 407 - Wage Compliance Adjustments
- AP 408 - Grievances
- AP 409 - Leaves
- AP 409.1 - Leave of Absence Without Pay
- AP 409.2 - Sick Leave
- AP 415 - Recognition of Service
- AP 417 - Staff Resignations
- AP 420 - Appendix - Teacher Initiated Transfer Form (Form 420-1)
- AP 420 - Identification and Placement of Professional Staff
- AP 421 - Teacher Professional Growth and Evaluation
- AP 421 - Appendix A - Beginning Teachers Professional Growth and Evaluation Process
- AP 421 - Appendix B - Teacher in a Continuing Contract Professional Growth and Evaluation Process
- AP 421 - Appendix C - Teacher Intensive Assistance - Supervision - Contract Review Process
- AP 421 - Appendix D - Self-Reflection Rubric
- AP 421 - Appendix E - Teacher Intensive Supervision Form
- AP 421 - Appendix F - Evaluation Rubric and Report Template
- AP 421 - Appendix G - Form 1 - 5 Year Formative Assessment - Pre-Kindergarten and Kindergarten
- AP 421 - Appendix G - Form 2 - 5 Year Formative Assessment - Grades 1-5
- AP 421 - Appendix G - Form 3 - 5 Year Formative Assessment - Middle Years - Grades 6-9
- AP 421 - Appendix G - Form 4 - 5 Year Formative Assessment - High School - Grades 10-12
- AP 421 - Appendix G - Form 5 - 5 Year Formative Assessment - Learning Support Teachers
- AP 421 - Appendix G - Form 6 - 5 Year Formative Assessment -Response to Intervention Coaches
- AP 421 - Appendix H - Temporary Teacher Reference Form
- AP 422 - Professional Development
- AP 423 - Accreditation of Teachers
- AP 423 - Appendix A - Teacher Accreditation Renewal Plan
- AP 425 - Internship and Student Teaching
- AP 429 - Principal Professional Growth, Supervision and Evaluation
- AP 429 - Appendix A - Principal Evaluation Domains Rubric
- AP 429 - Appendix B - First and Second Year Principal Evaluation Process
- AP 429 - Appendix C - Professional Growth Plan
- AP 429 - Appendix D - Evaluation Cycle
- AP 429 - Appendix E - Principal Intensive Assistance - Supervision - Contract Review Process
- AP 429 - Appendix F - Form B - 1 - First Year Principal Initial Evaluation
- AP 429 - Appendix G - Form B-2 - First Year Principal Second Evaluation
- AP 429 - Appendix H - Form B-3 - Second Year Principal Initial Evaluation
- AP 429 - Appendix I - Form B-4 - Second Year Summative Principal Evaluation
- AP 429 - Appendix J - Form C-1 - Principal Self - Assessment
- AP 429 - Appendix K - Form C-2 - Principal Professional Growth Plan
- AP 429 - Appendix L - Form D-1 - Principal Evaluation Cycle Report
- AP 429 - Appendix M - Form E-1 - Principal Intensive Supervision Form
- AP 430 - Principals
- AP 431 - Vice Principals
- AP 432 - Vice Principal Professional Growth, Supervision and Evaluation
- AP 432 - Appendix A - Vice Principal Domain Outcome Rubric and Artifact Examples
- AP 432 - Appendix B - SECPSD First and Second Year Vice Principal Evaluation Process
- AP 432 - Appendix C - Professional Growth Plan
- AP 432 - Appendix D - Formative Assessment Cycle
- AP 432 - Appendix E - Vice Principal Intensive Assistance Process
- AP 432 - Appendix F - Form B-1 - First Year Vice Principal Inital Evaluation Report
- AP 432 - Apprndix G - Form B-2 - First Year Vice Principal Second Evaluation Report
- AP 432 - Appendix H - Form B-3 - Second Year Vice Principal Inital Evaluation Report
- AP 432 - Appendix I - Form B-4 Second Year Vice Principal Summative Evaluation
- AP 432 - Appendix J - Form C-1 - Vice Principal Self-Assessment Document
- AP 432 - Appendix K - Form C-2 - Vice Principal Professional Growth Plan Document
- AP 432 - Appendix L - Form D-1 - Vice Principal Formative Assessment Cycle Report
- AP 432 - Appendix M - Form E-1 - Vice Principal Intensive Supervision Form
- AP 433 - Administrative Council
- AP 440 - Identification and Placement of Non-Teacher School Based Staff
- AP 441 - School-Based Support Staff Recognition of Voluntary Service
- AP 442 - Performance Review
- AP 443 - Support Staff Performance Review
- AP 442 - Form 442-1 - JTFA Performance Appraisal Form
- AP 442 - Form 442-2 - Managers Supervisors Performance Appraisal Form
- AP 442 - Employee Engagement Form (Form 442-EE)
- AP 442 - Performance Improvement Plan Form (Form 442-IP)
- AP 443 - Form 443-1 - Support Staff Performance Review Form
- AP 443 - Form 443-2 - Educational Assistant Performance Review Form
- AP 443 - Form 443-3 - Custodial Performance Review Form
- AP 443 - Form 443-4 - Bus Driver Performance Review Form
- AP 443 - Form 443-5 - OT - Professional Performance Evaluation Form
- AP 443 - Form 443-6 - SLP - Professional Performance Appraisal Evaluation Form
- AP 443 - Form 443-7 - Counsellor - Professional Performance Appraisal Evaluation Form
- AP 443 - Form 443-8 - Mental Health Consultant Professional Performance Appraisal Evaluation Form
- AP 443 - Form 443-IP - Support Staff Performance Improvement Plan
- AP 443 - Form 443-EE - Support Staff Employee Engagement Form
- AP 444 - Identification and Placement of Non-School Based Support Staff
- AP 445 - Identification and Placement of Non-Teacher Professional Staff
- AP 446 - Divisional Staff Vacation
- AP 450 - Organizational Structure
- AP 451 - Superintendents
- AP 452 - Senior Leadership Team
- AP 452 - Appendix A - Senior Leadership Team Professional Growth, Supervision and Evaluation
- AP 452 - Appendix B - SLT Professional Growth, Supervision, and Evaluation Instruments
- AP 455 - SECTA President and Director Liaison
- AP 460 - Identification and Recruitment of Caretaking and Maintenance Staff
- AP 465 - Identification and Recruitment of School Bus Drivers
- AP 470 - Position Descriptions
- AP 480 - Substitute Teachers
- AP 481 - Substitute Support Staff
- AP 490 - Volunteers
- AP 491 - Carpooling
- AP 492 - Staff Job Abandonment
- AP 493 - Ethical Practices
- AP 493 - Appendix A -Form 493-1 - Ethical Conduct Report Form(1)
- AP 494 - Conflict of Interest
- AP 495 - Drugs and Alcohol
- AP 496 - Reporting of Fraud and Other Losses
- AP 497 - Code of Conduct
Section : 500 - Business Affairs
- AP 500 - Development and Approval of the Division Budget
- AP 501 - Allocation of Staff
- AP 502 - School Based Budget
- AP 502 - Appendix A - Request to Overspend School Based Budget
- AP 503 - Educational Assistant Days of Work
- AP 505 - Student Fees
- AP 505 - Appendix - Student Fee Schedule
- AP 510 - Accounting and Auditing
- AP 511 - Financial Accountability for School Generated Funds (SGF)
- AP 512 - Petty Cash Funds
- AP 513 - Inventory of Division Property
- AP 515 - Purchasing
- AP 516 - Payroll
- AP 517 - Property Disposal
- AP 518 - COLA
- AP 519 - Mobile Cellular Devices
- AP 520 - Fundraising Activities in Schools
- AP 525 - Corporate Sponsorships, Partnerships, Donations and Advertising
- AP 525 - Appendix - Ethical Guidelines for Business-Education Partnerships
- AP 526 - Charitable Donations
- AP 530 - Insurance Management
- AP 540 - Division Three Year Preventative Maintenance and Renewal (PMR) Facilities Plan
- AP 541 - Naming of Schools
- AP 542 - Naming of Rooms and Grounds Facilities
- AP 543 - Maintenance and Inspection
- AP 544 - Chemical and Hazardous Waste Management
- AP 544 - Appendix - Chemical and Hazardous Waste Management Manual
- AP 545 - Environmental Stewardship
- AP 546 - Buildings and Grounds Security
- AP 547 - Playground Development
- AP 548 - Community Use of School Facilities
- AP 548 - Appendix A - Community Use Application Form
- AP 548 - Appendix B - Facility Rental Report
- AP 548 - Appendix C - Facility User Group Insurance
- AP 549 - Decommissioning Schools and Disposal of Real Property
- AP 550 - Student Transportation
- AP 550 - Appendix - Guest Rider Consent Form
- AP 550 - Appendix B - Caregiver Authorization Form 2023-2024
- AP 551 - Student Transportation Responsibilities
- AP 552 - Special Use of School Buses
- AP 553 - Use of Fifteen Passenger Vans
- AP 554 - Transportation in Vehicles Other Than a School Bus
- AP 555 - School Bus Safety and Maintenance
- AP 556 - Safety Promotion
- AP 557 - Use of Division Vehicles
- AP 558 - Purchase or Donation of School Vehicles
- AP 560 - Transportation of Carry-On Items on School Buses
- AP 561 - Use of Personal Vehicles
- AP 562 - Flag Protocol
- AP 563 - Honoraria