Notes from the June 20, 2018 Regular (Public) Meeting of the South East Cornerstone Public School Division (SECPSD) Board of Education
Tri-Annual Transportation Report
The Board received the final segment of a Tri-Annual Transportation Report, presented by Superintendent of Division Services/CFO Shelley Toth. The report, recommended by the Provincial Auditor, focused on transportation performance information and emerging issues. The update indicated that the total number of transported students dropped from 4,199 in December, 2017 to 4,121 in June, 2018 and the number of transportation routes decreased from 157 to 155 in the same time period. There were 61.5 route cancellations in the first period, 362.5 in the second and 176 in the third with inclement weather and a shortage of spare bus drivers being constant factors. With the average age of the bus fleet being 2009, the transportation department looks forward to purchasing some new buses in the 2018-2019 school year.
The proposed school division budget for the 2018-2019 fiscal year was also presented by the CFO who explained that the budget process began back in January.
South East Cornerstone's proposed budget for the upcoming fiscal year includes total revenue of $113.6 million; operating expenditures of $106.5 million; capital expenditures of $15.5 million; and total staff of 1,044.74 full time equivalents (FTE).
The budget was prepared in accordance with Public Sector Accounting Board (PSAB) standards which requires the amortization of capital assets over their useful life and the recording of provincial grants at the time they have been authorized. The surplus of $7.1 million on the Budgeted Statement of Operations reflects the recognition of a $12.2 million capital grant for the start of construction of the new Weyburn Elementary School; however, the construction costs will not appear on this statement until the school is completed. Once complete, the total cost of the new school will be expensed over 50 years as an amortization expense.
Conversion of the budget to a cash basis with the separation of capital from operating results in an operating cash deficit of $2.2 million. The increase of 1.7% in provincial funding was not enough to obtain a balanced budget following the reductions received in prior years (3% in 2017-18 and 2.1% in 2016-17). Over the past couple of years, the division has worked hard to obtain efficiencies and make reductions that will not impact the classroom. In order to maintain the level of service and support provided to students and staff, the Board has chosen to run a deficit budget. The operating deficit will be funded using accumulated surplus from prior years.
The budget also includes a 15.2% increase ($324,000) in Preventative Maintenance and Renewal Funding (PMR). This funding is restricted for the maintenance and repair of the 52 buildings for which the division is responsible. A large portion of this funding is used for the replacement of roofs and heating systems with many projects costing over $50,000. Previously, these projects were capitalized but a change in Ministry policy will now see these projects reported as operating expenses. The budget proposal received Board approval.
Local Collective Bargaining Agreement (LINC)
The Board ratified the Local Collective Bargaining Agreement as negotiated between the Board of Education and the Teachers of SECPSD for the period of August 1, 2018 to July 31, 2021.
Quarterly Operating Financial Report
The Quarterly Finance Report was presented by Marilyn Yurkiw, Manager of Finance. The report was reflective of revenue and expenses received and incurred up to May 31, 2018. The Statement of Operations indicates that revenue of $69,026,374 was received up to May 31, 2018, while expenses incurred up to this period of time were $79,030,137. The report also included a projection compiled with the assistance of all budget managers' input. The projection includes variances from budget in the grants and tuition revenue, complementary and external services, as well as other revenue areas with the net adjustment being a decrease in revenue of $158,936. With the projections from all budget managers taken into consideration, our expenses have variations from budget in all categories. At this time, the expectation for total expenses is to be over budget by $89,544. Yurkiw explained that, "We are still awaiting the final grant adjustment for the 2017 taxation reconciliation and after the recent storms, we are still assessing damage for potential insurance claims which could affect both plant expenses and other revenue."
The Board received correspondences from the Ministry of Education advising of approval of the three-year Preventative Maintenance and Renewal Plan (PMR) as well as the PMR Amendment Form, both of which were submitted to the Ministry on May 31.
In addition, correspondence received from the University of Regina emphasized the Faculty of Education's pleasure with the internship partnership that exists been SECPSD staff and themselves and reported that approximately 1,500 students are placed annually in over 700 classrooms in Saskatchewan.
Director of Education Lynn Little expressed appreciation for the 21 internship placements in SECPSD last year, which she noted will be similar this year, stating, "It is critical that our staff support our internship placements as many of those individuals subsequently become employees of the division."
Articles by Norm Park
Board Briefs, Bus Report, Financial Budget
|August 21-22/18||SECPSD Board Strategic Planning Meeting|
|August 30/18||SECPSD Teachers' Convention|
|August 30/18||South East District Athletic Association AGM|
|August 30/18||Board Strategic Planning Meeting|
|September 12/18||Committee-of-the-Whole Board Meeting|
|September 12/18||Regular (Public) Board Meeting|
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For more information, please contact:
South East Cornerstone Public School Division
80A-18th Street N.E., Weyburn, SK S4H 2W4
Telephone: (306) 848-0080